Mar 04, 2016 - 05:50 AM
Consider that monitors, large screens, and some other periherals (mice, keyboard, etc) pose little to no risk or value tracking them. Here is my litmus test on the specific situation:
1) Is the asset considered a Fixed Asset (Capital Asset). If Yes, you must track it.
2) Is the asset >1000$. If yes then consider tracking it.
3) Does the item retain or contain data? If yes, track it.
Capital Assets, where it is a desk or a montor need to be tracked. That doesn't mean it necessarily mean it needs to be tracked in the ITAM system; however, since this is the ITAM forum I assume that the product are technology based.
Low "Value" peripherals (<1000$) that don't fall into the other categoies don't really need to be tracked. This a a bit subjective because I don't suggest tracking 48" TV in your cafeteria that play CNN (or BBC for you Brits) even tho it may cost >1000$. Basially, I determine if the item is securable (with a lock) to the location and if that is possible just leave it off. Be reminded that if it contains data or is considered a captial asset from finance you should track it.
This is self explanatory, but if the item contains data then you should track it. This include portable harddrives, mobioe devies, and other such items. One weird edge case maybe the harddrives in your MultiFunction Devices (MFD). If you don't own those devices I'd suggest ensuring you own the harddrives or flash modules contained in them. This will avoid data leaks when you do a lease return. At minimum I would wipe those components before returning a lease.
Good luck, but don't get over zealous.
Mar 04, 2016 - 10:36 AM
If you do not intend to establish this system, stick to asset tags with a bar code that can be easily read and or scanned into an excel spreadsheet if you do decide to do a physical audit for some reason.
Because of their size new very public location it is not likely these assets will be stolen, and they do not hold any confidential data. You need to identify and track these assets for financial purposes, but other risks are low
Mar 24, 2016 - 05:10 AM
I would suggest you stick with barcodes and scanning. RFID is more suited to portable hardware assets that may leave the premises.
Monitors and large screens often divide opinion as to whether or not you ‘track’ or monitor them. Some organizations have argued against doing so as the screen will be mounted to a wall, it will not be moved so therefore doesn’t pose a risk.
However, from a financial side I would suggest tracking said assets. You have paid a lot of money for them, so therefore they should be an asset.
Barcode and scanner to manage those types of asset would be the way forward.