Voted Best Answer
Feb 13, 2017 - 11:15 PM
Firstly, getting to the stage within a large organisation where you are worrying about the smaller ‘trail’ of software is something that a lot of SAM Managers at large, enterprise organisations can only dream of. At least it shows that you are confident in your key vendors, and are looking to optimise and manage your smaller investments.
I can only say one word; prioritise! Even the fish-tale of vendors still have financial values or criticality when it comes to systems running or manufacturing for example. It may also be worth focusing on the licenses that are coming up for renewal, or that you know your users want to upgrade.
If there is no appetite for a SAM tool, then I can suggest something like an Excel sheet (Pivot tables are my best friend at the moment!) or Access database to manage your licenses and compliance. It may take some leg work to put the information in Excel, but once you have you can then manage licenses and users far more effectively than not documenting your entitlement and users.
Keep in contact with the users or system owners of the software to see if it is still required and still in use. If there are only a few users, this won’t take too much time but might save you a nice bit of money on licenses, subscriptions or support.
Excel is, and will continue to be the most used SAM technology in the world! Good luck, and happy to share my experiences with this as I’m currently working on something similar for our unique, industry specific software.