Mar 08, 2017 - 06:32 AM
Mar 09, 2017 - 10:19 PM
This can also be done by digging into Software request management reports (may be through ITSM tool). Who is ordering what could be track down and then charge backed accordingly. Your Software request management tool could be aligned to Active Directory where you can check for the requester, location, dept, cost center, etc.
A good practice is to keep a budget from each location/dept on their Asset procurement forecast, this would give an idea on chargeback amount.
As far as related to process - A software/hardware request management should go through the approval process and should charge back to respective Cost center more frequently (maybe monthly or quarterly) this will reduce the overload at the end of financial year and would be easy to track down as well.This can be automated in ITSM/ITAM tools.