Jul 15, 2018 - 11:20 PM
Our most common approach however, is to use the MPSA, dropping SA on Office and on physical Windows and physical SQL Servers, which in the most recent smaller customer I had dropped their annual EA spend from about 190K to less than $90K.
The reality is that although they just finished paying for their Office 2016 upgrade. Office 365 Pro Plus means renting the software they just finished purchasing.
Similar, they're still using 2013 Exchange, and SharePoint, even though they have 2016 upgrades in the wings, which they might install someday.
Moving to Office 365 doesn't reduce their costs--it substantially increases them, compared with the savings they get from a sensible upgrade strategy which means not paying for upgrades they'll probably never use, like Office 2019. Delivering it via click to run is not worth an extra $50,000 a year.
We don't always end up in the MPSA. This customer, for example, ended up with an EA when MS finally came up with an EA proposal that met the MPSA price point. Their ability to walk away from the EA gave them significant leverage to get a better deal.
Jul 19, 2018 - 06:26 AM
EA is one of the many options and should probably be last in the list unless price is aggressive.
MPSA is a lot more flexible, allowing to set-up PA (purchasing accounts) with a customer-defined anniversary date for each and use them as necessary. This could allow have several PAs and renew on a different PA, giving customer flexibility to "true-down".
Be aware that some SKUs (especially Azure related) are not available in MPSA.
The only other caveat with Office perpetual licensing, if using Office 365 online services (such as Exchange,) are the Office 365 system requirements changes for Office client connectivity that begin to be effective October 13th, 2020,
Jul 20, 2018 - 07:09 AM
'Trueing down' is one option I plan to investigate due our massive glut of entitlement. Still further, stepping up unused licensing such as Win. Server Std. to DC may offer value add. The cloud and O365 are expensive and my organization is extremely adverse to the cloud in general due to heavy regulation. Though multiple cost benefit analysis and an SA forfeiture analysis are being conducted to fully understand the impact of reducing our EA. Really in the end it comes down to being entitled, avoiding audit risk, and doing so in a way that provides the greatest value at the lowest cost.
Jul 20, 2018 - 08:04 AM
Consider having someone come in and do a pre-emptive audit. Many of us have staff available who can perform audits up to MS standards, even using recent MS favorites like Movere. That can give you a pretty clear picture of any lurking liabilities and improve your level of confidence that you have covered your bases. You can even let MS or your reseller know that you have done the exercise and remedied any shortfalls, a warning that they could spend a lot of money and get nothing out of it. You would have good cause to resist a further audit on the grounds that you've already invested enough time on this and repeating the exercise will interfere with your business, one valid reason to keep MS auditors out.
Yes, it costs something, but it's probably less expensive than over-licensing just to "make sure" there are no gaps,
You could potentially use a reseller other than any associated with your volume agreement or one of the independent audit organizations out there. They'll sign a full NDA ensuring that nothing is shared with MS.